Standardised and simplified project workflows with Seamless for Office 365
Hero Group faced the challenge of simplifying the collaboration of multi-site project teams and standardising project workflows. A requirement was to integrate the existing project framework in Office 365. Therefore, AskMeWhy developed customer specific tools and processes in Seamless. Based on the new project platform, employees can now simply create project workspaces, provide the relevant tools for project work, invite internal and external team members and immediately start work on the content – all via self-service.
The Hero Group is an international food manufacturer founded in 1886, employing a total of 4,300 people in 16 countries today. As part of their quality assurance process, Hero Group aimed to integrate their project framework in SharePoint Online. Thus, cross-site collaboration had to be more agile, facilitating the sharing of content. Therefore, AskMeWhy supported Hero in the development of a user-friendly and responsive solution that reflects existing project workflows, simplifies content work for employees, and strengthens the acceptance of SharePoint Online as a corporate project platform.
Within a few weeks, we were able to implement a tailor-made version of Seamless at Hero. Now, project work starts with a clear start page, where users can see their relevant projects, documents and tasks at a glance. With one click, they reach the start page of the respective project and quickly get an overview of current documents, tasks, milestones, risks, stakeholders and more. In addition, special reports show the status of all user-relevant projects in the company.
New projects are requested via self-service and opened by the project managers. Members can easily be added or deleted. This allows for a swift start to new projects and relieves the burden on IT. With its responsive design, Seamless also allows access on the go via smartphone or tablet.
With Seamless, Hero Group simplifies and standardises processes in challenging projects and promotes the cooperation of cross-site teams with internal and external members. Thanks to Seamless, the exchange of information has become much easier. The sharing of documents is now much easier, and they can be edited by several users simultaneously. Overall, project work became more agile, as team members can now access the projects anytime, anywhere. As a result, Hero Group has significantly optimised processes in their projects. Additionally, the use of Seamless has increased the acceptance of SharePoint Online as a project platform. Finally, the IT services were also significantly relieved, since workspaces can now be implemented by project managers via self-service and equipped with the relevant project tools.